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Western Pennsylvania Christian Orators By Laws
as amended July 7, 2015
The Vision of Western Pennsylvania Christian Orators (WPACO) as a parent-led coop is to assist home-educating families as they endeavor to develop sound communication skills in Christian students so that they can effectively communicate their ideas, thoughts, and beliefs, thereby positively impacting both the body of Christ and their culture for the cause of Christ.
Article 1: Vision
1. Each board meeting shall be opened with the reading of the WPACO vision statement.
2. The WPACO Vision Statement, Statement of Beliefs, and Code of Conduct are already in place and remain in place. Nothing in this document in any way overrides those statements.
3. All business and interactions of WPACO and its Board should be handled with a biblical spirit and attitude, as summarized in the Peacemakers' Pledge.
Article 2: Board Membership
1. The WPACO Board will usually consist of at least 10 people and no more than 15 people.
2. Although there may be appropriate reasons to make exceptions, it will be the usual case that husband and wife will both serve as board members.
3. For the sake of continuity, new board members will generally commit to serve at least two years on the WPACO Board. Members may serve for more than two years.
4. When a member desires to resign from the WPACO Board, he or she will normally note this intention at least two months in advance.
5. WPACO Board membership will be self-perpetuating. That is, when there are openings on the board, new members will be selected by the board by 2/3's vote of the entire board membership.
Article 3: Board Meetings
1. The WPACO Board as a whole will meet as necessary, at least one time per year. Additional meetings may be called by the Executive Committee.
2. Board members are expected to attend all meetings. Members who miss two meetings within a year (July 1 to June 30), barring exceptional circumstances, will be asked to resign.
3. The board will seek to make decisions by reaching consensus. When this is not possible, decisions will be made by majority vote.
4. Absent board members will be allowed to vote. These votes must be communicated in advance. Also, the issue must be of such a nature that an "informed vote" can be made in advance. (also, see Article 7)
Article 4: Board Functions
1. The WPACO Board will set general policies and make major decisions. The board will deal with significant issues such as any decision to expand or divide the group, to oversee new groups, to decide how many tournaments to schedule, etc. Decisions relating to the implementation of these major decisions will generally be handled by the committees and the administrative team.
Article 5: Board Leadership
1. The WPACO Board Chairman will be a father who has had at least one year of experience serving on the board. He will be selected by the board and will serve a one-year term, from July 1 to June 30.
Main duties include the planning and conducting of board meetings and facilitating discussion and decision making when the board is required to do so.
2. The WPACO Board Vice Chairman will be a father who has had at least one year of experience serving on the board. He will be selected by the board and will serve a one-year term, from July 1 to June 30.
Main duties include filling in as necessary to assist the Board Chairman.
If the Board Chairman resigns without finishing his term, the Vice Chairman will become the Board Chairman and complete the term. The newly vacant position of Vice Chairman will be filled at the next board meeting, to complete the term.
If the Vice Chairman resigns without finishing his term, the position will be filled at the next board meeting, to complete the term.
3. The WPACO Board Treasurer will be a board member, selected by the board. He/She will serve a one-year term, from July 1 to June 30.
Main duties include maintaining all financial records, maintaining the checkbook, depositing money, disbursing funds, and making regular financial reports to the board.
If the Board Treasurer resigns without finishing his/her term, the executive committee will name a treasurer to complete the term.
4. The WPACO Board Secretary will be a board member, selected by the board. He/She will serve a one-year term, from July 1 to June 30.
Main duties include writing and archiving minutes of the board meetings and of any major decisions that were made between official board meetings. He/she will also distribute completed minutes to the board members, remind board members of specific jobs they need to accomplish as a result of board decisions, and inform regular WPACO members of any board news.
If the Board Secretary resigns without finishing his/her term, the executive committee will name a secretary to complete the term.
Article 6: Standing Committees
1. Membership on these committees will be decided by the board. Each committee (with the exception noted) will select a chair who is a board member. The administrative team will function as a unit, without a chair. Committees will regularly report to the board.
2. The Executive Committee will facilitate discussion and decision making when events occur between WPACO Board meetings. This Executive Committee will include the Board Chairman, the Board Vice Chairman, the Board Treasurer, and the Board Secretary. As many as two additional individuals can be chosen from among board members to serve on the Executive Committee, serving as Executive Committee members-at-large. Membership on this committee is restricted to board members.
The Executive Committee members will serve a one-year term, from July 1 to June 30. The membership of the executive committee will be adjusted as necessary whenever there are changes in board leadership.
3. The Administrative Team will consist of two or three mothers (current board members) who are actively involved in the teaching and organization/administration of WPACO. They will implement board policy, make curriculum decisions, assign classrooms and teachers, conduct registration, and administer the daily workings of WPACO. This team will regularly report to the WPACO Board.
4. The Tournament Committee will make recommendations to the WPACO Board about the number and the potential locations of tournaments to be planned, with the board making the final decision. They will also choose tournament directors and oversee the tournaments.
5. The Prayer Committee. Although all Board members should be regularly praying for WPACO and WPACO families, the Prayer Committee will particularly fulfill this role. As such, WPACO members should channel their requests to these individuals.
6. The Scholarship Committee will be responsible to disburse fundraising money to enable WPACO families to participate in the regional and national tournaments. Fundraising dollars can also be used to cover regular expenses of WPACO families who indicate a financial need. All such deliberations will be handled in a confidential manner. Fundraising dollars can also be used to support the general operations of WPACO.
7. Other committees can be formed at the discretion of the board to meet needs as they arise.
Article 7: Changes to these By Laws
1. Changes to this organizational structure will be proposed in writing at least two weeks in advance of a WPACO Board meeting and will require a 2/3's majority vote of the Board.
2. All board members should vote on proposed changes, whether they are present at the meeting or not.